Making one
A tournament is a name and two dates: Entries close and finals day. Nothing happens on the first of them by itself. It is the day you tell members by, and entries actually close when you press Make the draw. A club that is still one short on the day can wait. Inside the tournament are events: Mens Singles, Ladies Doubles, whatever your club calls them. Each event has its own format, its own shape and its own entries.
Running the whole thing in one day? Tick Day tournament and it asks for one date instead of two. Nothing else changes: the draw, the entries and the scoring are the same. What the tick decides is that no round gets a play-by date, so nothing in it ever shows as overdue. A club open day, a junior morning, a doubles afternoon.
You can run up to 6 tournaments at once: your championships, a junior week and a doubles day in the same fortnight if that is your summer. Each has its own events, its own draws and its own dates.
Put the entries in, type a seed number beside anyone who is seeded, and press Make the draw. You can redraw as often as you like right up to the first score. After that you cannot, because a redraw would leave a result filed against a pairing that no longer exists.
Members entering themselves
Entries are open the moment a tournament goes up, and that is how a new one arrives. A member opens the event and puts their own name down; on a doubles event they name the partner they want and it waits for that person to say yes. You still type in anybody who tells you in the bar, and you can take a name off. It is nothing to set up: it is on.
Making the draw is what closes entries, which is why the date on the tournament is only the day you advertise. If your club would rather not have it, Entries open is a tick under the tournament's settings.
The same is true of next season's boxes, from the other end. A member who is not playing this season can put their name down on their You screen, singles or doubles. The list is waiting for you when you build the season. Nobody is placed in a box by it, and nothing is decided for you.
Changing an event afterwards
Press Event settings under the draw. Everything you were asked when you added the event is there, plus the round-by-round scoring below.
Before the draw is made you can change anything: the sport, the format, singles or doubles, and how it is played. Once the draw is made those four are fixed and shown greyed out rather than hidden, so you can still read what you chose. A draw is a promise about what is being played, and changing the scoring under a match somebody has already played would rewrite their result.
The name, the seeds, the dates, the third-place playoff and the scoring per round can all still change after the draw.
Where it sits moves the event along the row of chips. The first one is what the tab opens on, so put the event most of your club cares about at the front.
Clear every score puts the whole event back to unplayed in one go. The draw and the entries stay exactly as they are, so you can start scoring again straight away. Use it when a round was played under the wrong format, or when a club night was abandoned and everyone is playing again. If the plate or the knockout out of the groups had been drawn, it comes off with the scores and is drawn again once the results are back in. To correct a single match instead, tap it in the draw and press Clear this score.
Remove this event takes it off the tournament along with everyone entered in it. Nobody leaves the club: entering a tournament made them a member and this does not undo that. You cannot remove an event with a score in it. Clear every score first if you really mean to.
Scoring, round by round
An event is scored one way by default and that is what most clubs leave it on. If you want a shorter format early and a full one at the end, open the event once the draw is made and set a format against any round. Fast4 to the quarter-finals, two sets and a match tiebreak from the semis, or whatever your rules page says.
Leave a round alone and it plays the event's own. You can change a round right up until somebody plays it, and not afterwards. The score in it was checked against the old rules, and rewriting them under it would be rewriting the result. If a round really was played under the wrong format, clear the scores in it and the round is yours to change again.
Getting the players in
Put the entries in first, then press Player link. That gives you one link for the whole championships: post it in the club group chat, and everybody who has entered taps their own name to sign in. It works the same way a box’s player link does, and the same warnings apply. Sign in on the phone you use most, and open it in a real browser rather than inside WhatsApp.
One link covers every event. Somebody in the singles and the mixed doubles taps their name once.
This matters most for the people who are not in a box: a junior, a social member, anybody you typed straight into the entries. Before the link there was no way for them to sign in at all, and the organiser typed every one of their scores.
Replace link stops the old link working straight away if it goes somewhere it should not. Anybody already signed in stays signed in.