On a club plan, Club then Members is your register: every current member, everybody who has left, and what your club has recorded about each of them. Here is one member, opened.
- A mark beside the name for what needs seeing: owes, paid, says paid, junior or staff.
- Current, or left. Their status, and the level once they have played.
- Household: the family they pay with, if any.
- Tags, in your club’s own words.
- Email is the address your club recorded, on the register or in the import. You can change it.
- Signs in with is the address they confirmed themselves, by answering a code. Only they can change it, by answering a code at a new address. Once they have one, it is where their post goes.
Contact details and the date of birth sit behind a permission of their own, so a committee member reading the numbers does not get the club’s phone list.
Their email address, and the one they sign in with
They are often the same address, and they do not have to be. Somebody who signed themselves in and never told the club has only the second. Somebody your club typed in who has never asked for a code has only the first, and it is where their receipts and the words of their renewal go. The record says in a sentence which you are looking at, and Who the send reaches has the three cases.
Both are in your register download, as two columns, behind the same permission as the phone numbers.
Getting people on to it
One person. Everything is optional except the name.
The list you already keep, in five screens, and the file never leaves your laptop. See Bringing your list in.
Everybody who followed your club link. Say yes and pick a membership type, and they are charged for this year too.
Tags, in your club's own words
Committee, coaching, social, life member, Tuesday night. Type a new one and it exists, and its colour comes from the word, so it looks the same on every screen. Up to 20 on a member and 24 characters each.
Nothing in the leagues ever reads a tag. No fixture, table or rating depends on one, so renaming a tag can never break a season. They are for you to find people with.
Finding people
Search by name, and filter with the tiles above the list: current, left, juniors, whoever runs the club, people playing now, people with no sign-in, joined this year. On the money side: who owes, who is late, who said they paid, and whose Direct Debit failed. Late means they still owe after the date your year says money is due.
They stack across the rows, so juniors who have not paid is two taps. Press a lit tile again and it lets go.
Missing info turns the list into a row per member and a column per gap: date of birth, email, whether you can reach them, and this year. The people missing the most are at the top, so you fill in everything about one person in one go. While next year is open it also says where each member stands for it: paid, renewed, not coming back, no answer, or not asked.
Every column heading sorts the list, and pressing it again turns it round. On a phone the list slides sideways, and the name column stays put.
Members with no email address
Most clubs type most of their register in as names, and nothing you send reaches those people: no receipt, no renewal reminder, no club message. The No email address tile folds the list down to exactly them, and Home says how many there are. Open the record and hand them a player link, or type an address in and send them their way in.
Most of them will answer for themselves. The first time somebody taps their name on a player link, the league asks for an address. Their link stops working at the end of the season, and an address does not. Anybody who says they have not got one is never asked again, and stops being counted on Home. Juniors are never asked: they have a row of their own, about a parent’s address.
Somebody who is leaving, and somebody who should not be there
Somebody leaving the club. Their record stays, their seasons stay, and the table they played in last spring is unchanged. That is almost every departure.
A record that should never have existed: a duplicate, a typo, a row imported twice. It deletes it for good, and anybody who is actually in your club stays.
In your club means in a box, on a ladder, in a draw, signed in, holding a membership, or with money recorded against them. Remove says who stayed and why. If one of those really does have to go, the way on is on that note, and it is the owner’s. There are two buttons, and neither has a way back.
Take their name off, keep the results is for somebody who has asked to be forgotten. They become Former member on every screen, and their contact details, date of birth, tags, notes and sign-in go. Every match, table, rating and entry stays, because those are the other players’ seasons too.
Remove them from everything deletes them and all they are in: every box, every score, their ladder rating, their entries, their sign-in and their membership. Tables and ratings that counted a match against them will change. A doubles entry goes whole, so a partner comes out of that box with them. The audit trail keeps their name and the date and nothing else.
Households, and who counts
A family on one rate is a household with one person named to pay. Each of them shows as paid on their own line, and renewals go to whoever actually holds the bank account.
The people who run your club do not count towards the members your plan holds. Fifteen of them, on every plan. What the ceiling counts is current members with no role: the people on the register, which is a number you can look at and agree with. A parent on the register only as a guardian is not counted either, until they play or take a membership.