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Free tennis and squash box league rules template

A full set of box league rules for a tennis or squash club, or any racket sport, written so the arguments are settled before they start. Fill in your club's choices and the rules rewrite themselves, then copy them or print them for the noticeboard.

Make it yours Read the rules

For tennis, padel, squash, badminton or pickleball. The points and tie-breaks match the free box league spreadsheet.

Make it yoursEvery change shows in the rules straight away.
Your club
The league
Points
Up and down
Matches

Box league rules

Your club box league

Tennis · the values in gold are your club's to decide

The league

  1. The boxes. The club runs 4 boxes of up to 6 players, graded by standard, with box 1 the strongest. Everyone in a box plays everyone else in it once.
  2. The rounds. A round runs for 8 weeks. The closing date is published when the round starts, and a result after it does not count.
  3. Entering. Any member may enter by telling the league organiser before a round starts. A new player starts in the box that looks right, and the results put that right.

Playing the matches

  1. Arranging. Either player may make the first approach. Whoever is asked offers at least three dates, a few days apart, before the closing date.
  2. Courts and balls. The player who arranged the match books the court, and the other brings a new tube of balls.
  3. The format. Two sets, with a ten-point championship tiebreak instead of a third set. Agree anything different before you start, not halfway through.
  4. Lateness. A player more than 15 minutes late without warning loses the match by walkover, if their opponent wants it.

Scores

  1. Sending in the score. Either player sends in the score the day it is played, and the other confirms it. A score nobody questions within 3 days stands.
  2. Calls on court. Players make their own calls, and give their opponent the benefit of the doubt. The score is whatever the two of you agreed on court.

Points and the table

  1. Points. 3 for a win, 2 for a loss having won a set, 1 for a loss without one, and nothing for a match that is not played.
  2. Ties. Players level on points are separated by the result between them, then by sets won and lost, then by games won and lost.

Matches that are not played

  1. Nobody played it. Neither player scores. Nobody is punished beyond that, and nobody is given a win they did not play for.
  2. Walkover. A player who does not turn up, or cancels without offering another date before the closing date, concedes. Their opponent takes the win, and they score nothing.
  3. No answer. A player who offered three dates and heard nothing back may claim the match as a walkover from the league organiser at the closing date.
  4. Retirement. A match that starts and stops still counts. The score stands as it was, the player who could not go on loses, and keeps the point for a set already won.
  5. Stopped early. A match stopped by weather, light or the booking running out is finished from the same score before the closing date, or counts as not played.

Going up and going down

  1. Promotion and relegation. At the end of a round the top 2 in each box go up and the bottom 2 go down. Box 1 sends nobody up and the bottom box sends nobody down.
  2. Minimum matches. A player who has played fewer than 3 matches does not go up, and the next player down goes up instead.
  3. A round missed. A player who plays no matches goes down a box. A player who withdraws part way through keeps the results already played, and the rest count as not played.

Conduct and disputes

  1. Conduct. Matches are played in a friendly spirit. Abuse of an opponent, a member of staff or the facilities can cost a player their place in the league.
  2. Disputes. The league organiser decides, and that decision is final. A box can be regraded before a round starts, never during one.
From Clayside's free box league rules template. Run the league with players entering their own scores.clayside.app

Why these rules

The six box league rules that stop most arguments

Three dates stops the chasing

Most unplayed matches are a conversation about dates that nobody finished. Three dates in the first message ends it, and makes the walkover rule fair.

A closing date that means something

A round that ends on the day it said is a round people play. Extend it once and everyone learns the date is not real.

Scores the players confirm

Either player sends the score and the other confirms. The organiser only hears about the ones that are wrong.

The tie-break, before anyone is tied

Level on points is the most argued-about line in any box. Written down first, it is arithmetic rather than an argument.

A minimum to go up

Two wins from two matches should not leapfrog a player who played all five. The next player down goes up instead, so the boxes stay the same size.

One person decides

A dispute needs one name at the end of it. The rule says who, so nobody has to ask in the group chat.

Before you publish

What to decide before the first round

  • Your club's name at the top, and the sport you play.
  • How many boxes, and the most players in each.
  • How long a round runs, and its first closing date.
  • The points for a win and a loss, and whether a loss having won a set earns anything.
  • How many go up and down, and the matches a player needs to go up.
  • Who the league organiser is, by name, and how to reach them.
  • Where the rules live: the noticeboard, the group chat and the club website.

Questions

What clubs ask about box league rules

Can we change these rules?

That is what they are for. Fill in the panel, change any wording you like once you have copied it, and put the result wherever your members will read it. Nothing here is ours to enforce.

The parts worth keeping are the ones clubs get wrong: say what happens to a match nobody plays, and say it before the round starts rather than when it matters to somebody.

How long should a round be?

Count it off the box size. A box of six means five matches each, and a week a match is a comfortable pace for members who work, so about five or six weeks suits a box of six and four or five suits a box of five.

Shorter is better than longer. A round nobody can remember the start of is a round that ends with half the matches unplayed.

Should promotion need a minimum number of matches?

Most clubs that publish rules have this one. Somebody who plays two of their five and wins both should not go up past somebody who played all five, and without a rule you are arguing about it in front of the person it applies to.

The rule that goes with it matters as much: the next player down goes up instead, so the box still sends the same number up and the boxes stay the size they were. Set the minimum to 0 in the panel if your club would rather not have it.

Should we penalise a player who does not turn up?

No. A no-show already loses the match and scores nothing for it, which is the whole of the penalty a volunteer can reasonably run.

Fines and bans need somebody to enforce them, and that somebody is the person already chasing the scores. Put the effort into matches being easy to arrange instead.

Do we need software to run these?

No. These rules work on paper, and the free box league spreadsheet keeps the table for you, with the same points and tie-breaks.

What software changes is who does the typing. On Clayside the players enter and confirm their own scores and the table updates itself, which is the part a spreadsheet cannot do.

More free tools

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