Three spreadsheets, the week before
The members list, the bank statement and last year's list, side by side, with someone counting rows and hoping the totals agree.
For the AGM
Your club's figures, year by year, without the spreadsheets
Clayside is the club report a committee used to build by hand. How many members you had, who came back, who played, what was collected and where the new members came from. Counted from your own register, so nobody types a number.
On every club plan, from £265 a year. The committee seat that reads it is free.
Counted, never typed Never a made-up chart One spreadsheet for the meeting
Year
2023/242024/252025/26
241Members219 the year before
52Joined49 the year before
30Left28 the year before
86%Came back
The club over the years
163
2021/22
179
2022/23
198
2023/24
219
2024/25
241
2025/26
You finished 2025/26 with 241 members, up from 219 the year before.
The problem
What the AGM report costs the person who writes it
"About the same as last year"
Nobody knows how many came back, so the answer is a feeling. The junior programme and the court hours get decided on it.
The question nobody could answer
Do members who play stay longer? Everyone thinks so. Nobody has ever had the number, because the league and the membership were never on one list.
The screen
Seven questions, answered every year
The headings on the screen are the questions a committee asks. Not one is a word off a dashboard.
The club over the years
Members at the end of each year, and who joined and left.
Who stays
How many come back the next year, and what happened to the ones who did not.
Who plays
Members who played a match in a box, on a ladder, in a tournament or at a social night.
Who the members are
Ages and gender, as far as the register knows them.
The money
Subscriptions charged and collected, year by year.
Who found us
Where this year’s new subscriptions came from.
The courts
What the courts have been used for.
Who stays
The one number that settles the argument about the leagues
Do members who play come back more than members who do not? Here it is, every year, from your own club.
86%came back for 2025/26 · 189 of 219
What happened to the ones who did not
8913
8 said no9 went quiet13 never answered
Coming back, split by whether they played in 2024/25
Played in a competition92%
142 of 155 came backPlayed nothing73%
47 of 64 came backThree kinds of leaver, kept apart
Said no, went quiet, never reached. You do something different about each, and the third is usually the biggest.
Honest numbers
Below 10 people in a group the figure is not drawn, and the screen says why. An age or gender chart needs 10 members whose details are known, and says how many members it is based on. Age is worked out to the day.
Never a made-up chart
A first year shows months, not years. A block that needs a second year says which month it opens. Nothing is greyed out with pretend bars behind it.
The spreadsheet
Straight into the meeting papers
Club figuresEvery year, a tab a section. No names, no contact details.
Download
| A | B | C | D | E | |
|---|---|---|---|---|---|
| 1 | Year | Members | Joined | Left | Counted from |
| 2 | 2021/22 | 163 | 35 | 20 | joining dates |
| 3 | 2022/23 | 179 | 38 | 22 | joining dates |
| 4 | 2023/24 | 198 | 44 | 25 | subscriptions |
| 5 | 2024/25 | 219 | 49 | 28 | subscriptions |
| 6 | 2025/26 | 241 | 52 | 30 | subscriptions |
| 7 |
Read meThe club over the yearsWho staysWho playsWho the members areThe moneyWho found us
The whole committee can have it before the meeting
The secretary, treasurer and committee all read it, and the committee seat is free. Nothing on it can be changed, and no name is in it.
From day one
A club with one membership year has a report already.
Questions
What clubs ask about the club figures
We only just started. Is there anything to see?
Your first year, month by month. Anything that needs a second year says which month it opens.
Do we have to enter anything?
No. It is counted from people joining, paying, playing and booking.
Can we see individual members' figures?
No. This screen is counts. Who has paid and who has played are on the register, behind their own permissions.
Which plans have the club figures, and what do they cost?
Every club plan, from Club 125 at £265 a year. See what each plan holds.
Club figures
Take a real report into your next AGM
Free for fourteen days, no card. The first year draws itself from the first membership.