- League owner. Creates the league and each season, including the box count, the format and the points. Puts the players in the boxes, or hands that to a box admin. Invites box admins and players, and controls settings. The owner is also the only one who can restore a cleared score or archive a season. There is always at least one, and there can be more than one.
- Competitions manager. Runs the whole competition programme and none of the business: every season, every box, the ladders and the championships, unscoped. They cannot see the plan, the billing, the Roles screen or the club’s membership register. This is the role for the person who actually runs your competitions when the owner is the treasurer or the club secretary.
- Box admin. Runs one or more specific boxes: edits that box’s player list, shares its player link, and can enter or approve scores in it at any time. They do not need the season to still be open the way a player does.
- Player. Signs in as themselves from a box’s player link (see Signing in). From then on they can submit their own match scores, and confirm or reject scores an opponent has entered for them. Nothing else.
None of this needs a password, ever. Anybody who helps run the club signs in with their email address: we send a six-digit code and that is the whole of it. A link on its own never signs one of them in. Players sign in by tapping their name from a link posted in their box’s group.
Running the league and playing in it are two different things, and you can do both. Anyone you add as an owner or a helper joins the club’s player list under the name you typed, so they can be put in a box like everybody else. That is what turns the notifications on for their own matches, and lets them suggest times. If the name was already in the list it is used rather than added twice.
If that is wrong, change it in Roles: each owner and helper row has a Plays as picker, and your own is in Settings as well. Set it to Not a player for a committee address that is not a person. One name can only have one sign-in behind it, so a name somebody has already signed in as cannot be picked twice.
The tournament manager
For clubs that run championships. The tournament manager runs the draw: events, entries, seedings, the plate, the play-by dates, finals day and the order of play. They can record and clear any score in a tournament.
They cannot touch anything else. Not your seasons, not your boxes, not the league settings, not the plan and not the Roles screen. That is the point of the role. The person who runs the championships is very often not the person who runs the league, and making them an owner hands them the billing as well.
Tournament managers and box admins share one allowance, because it is one question: how many people help you run this. Invite one under Roles → Helpers.
Box admins and the championships
Every box admin can put entries in, send the player link and record a score in any tournament match. On finals day it is whoever is standing at the board with a phone. Sending them to find the league owner is how a result ends up on a scrap of paper.
They cannot make a draw, resolve an overdue match or clear a score. Those are the committee's.
The three club roles
On a club plan your league also holds your membership register and your subs, and three more roles exist for it. They are separate from the five above on purpose. The person who chases a subscription is rarely the person who runs Tuesday night, and neither should have to be an owner to do their job.
- Secretary. The register: adds, edits, merges and archives members, reads their contact details, and sends the club broadcast. No money.
- Treasurer. The money: prices, the membership year, who owes what, recording a payment, and collecting by Direct Debit. They read members and their contact details so they can chase, and they cannot edit the register.
- Committee. Reads both halves, the register and the money, plus your figures year by year, and changes nothing. These seats are free and there is no limit on them, so the whole committee can see the figures without anyone being handed a button.
Contact details sit behind a permission of their own, so a committee member reading the register sees who is in it without seeing everybody's phone number. None of the three touches a season, a box or a draw.